Hiring

Interview Follow-up Email Email Template

Follow up with candidates after an interview to share next steps or request additional information.

Example subject line

Following Up — Data Analyst Interview on March 18, Next Steps

Tips for writing this email

• Thank the candidate for their time and mention something specific from the conversation to show genuine engagement.
• Provide a clear timeline for when they can expect to hear back — for example, within 5 to 7 business days.
• If additional materials are needed, such as references or a work sample, specify exactly what is required and by when.
• Keep the tone warm and professional regardless of whether the candidate is likely to advance.

What to avoid

• Do not leave candidates waiting indefinitely — if the decision is delayed, send a brief update rather than going silent.
• Avoid making implied promises such as "we loved you" if a final decision has not been made.
• Do not request information that was already provided during the application or interview.
• Avoid generic copy-paste follow-ups that do not reference the specific interview or role.

Frequently Asked Questions

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