Hiring
Job Offer Letter Email Template
Professional job offer letter for extending employment offers with salary, benefits, and start date details.
When to use this template
You have selected a candidate after the interview process and need to formally extend an employment offer with compensation details, benefits, and a proposed start date.
Example subject line
Job Offer — Senior Product Designer at Acme Corp, Start Date April 14
Tips for writing this email
- Clearly state the job title, department, reporting manager, and employment type — full-time, part-time, or contract.
- Include the base salary, bonus structure, equity if applicable, and a summary of key benefits such as health insurance and paid time off.
- Provide a specific start date and a deadline for the candidate to accept or decline the offer.
- Attach any relevant documents such as the full benefits package, employee handbook, or non-disclosure agreement for review before signing.
What to avoid
- Do not use vague compensation language like "competitive salary" — state the exact figures.
- Avoid making verbal promises that differ from what is written in the offer letter.
- Do not pressure the candidate with an unreasonably short acceptance deadline — give at least 3 to 5 business days.
- Avoid omitting contingencies such as background check or reference verification requirements.
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Generate This EmailFrequently Asked Questions
What should a job offer letter include?
It should include the job title, department, base salary, bonus structure, benefits summary, start date, reporting manager, employment type, and a deadline for the candidate to respond.
How long should a candidate have to accept a job offer?
Give candidates 3 to 5 business days to review and respond. For senior roles or offers requiring relocation, 7 to 10 business days is reasonable.
Should I include contingencies like background checks in the offer letter?
Yes. Always state that the offer is contingent on successful completion of background checks, reference verification, or any other required screenings. This protects the company legally.
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