Onboarding
Welcome Email for New Employee Email Template
Welcome a new hire to the team with essential first-day information, contacts, and company resources.
When to use this template
A new employee has accepted the offer and you need to send them a warm welcome with everything they need to know before their first day.
Example subject line
Welcome to the Team, Sarah — Everything You Need for Your First Day
Tips for writing this email
- Include the start date, office location or remote login instructions, and the name of their onboarding buddy or direct manager.
- Provide links to key resources such as the employee handbook, benefits enrollment portal, and company intranet.
- Share a brief overview of what their first week will look like so they arrive feeling prepared and confident.
- Use a warm, enthusiastic tone that reflects your company culture and makes the new hire feel genuinely valued.
What to avoid
- Do not overwhelm the new hire with dozens of attachments or links in a single email — prioritize the essentials.
- Avoid sending the welcome email on their first day — send it at least 3 to 5 business days before their start date.
- Do not assume the new hire knows internal jargon, acronyms, or team structures — explain things clearly.
- Avoid a cold or overly formal tone that contradicts the excitement of joining a new team.
Ready to write your onboarding email?
Use our AI generator to create a personalized version of this template tailored to your specific situation.
Generate This EmailFrequently Asked Questions
When should I send a welcome email to a new hire?
Send it 3 to 5 business days before their start date. This gives them time to review key information, complete pre-start paperwork, and feel prepared and excited for day one.
What should a new employee welcome email include?
Include the start date, office location or remote login details, their manager and onboarding buddy names, links to the employee handbook and benefits portal, and an overview of their first week schedule.
Should I assign an onboarding buddy to new hires?
Yes. An onboarding buddy gives the new hire a go-to person for informal questions, helps them navigate company culture, and significantly improves retention during the first 90 days.
You Might Also Need
Other Onboarding Templates
First Day Instructions Email
Provide a new employee with a detailed schedule, logistics, and checklist for their first day.
Team Introduction Email
Introduce a new team member to the department or company with their background and role.
Probation Period Review Email
Notify an employee about their upcoming probation review with performance expectations and meeting details.
IT Setup Request for New Hire
Request IT equipment, accounts, and system access setup for an incoming employee before their start date.