Hiring
Interview Invitation Email Email Template
Invite candidates to an interview with clear details on format, time, location, and what to prepare.
When to use this template
A candidate has passed the initial screening and you need to schedule them for a phone, video, or in-person interview with the hiring team.
Example subject line
Interview Invitation — Marketing Manager Role, Week of March 24
Tips for writing this email
- Specify the interview format — phone, video call, or in-person — and include the platform link or office address.
- Provide two or three time slot options and ask the candidate to confirm their preferred slot.
- List the names and titles of the interviewers so the candidate can prepare appropriately.
- Mention what the candidate should bring or prepare, such as a portfolio, code samples, or identification documents.
What to avoid
- Do not send the invitation without confirming interviewer availability first.
- Avoid leaving out the time zone — always specify it explicitly, especially for remote candidates.
- Do not forget to include a way for the candidate to reschedule if the proposed times do not work.
- Avoid overly casual language that could undermine the professionalism of the hiring process.
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Generate This EmailFrequently Asked Questions
How far in advance should I send an interview invitation?
Send it at least 3 to 5 business days before the interview. This gives the candidate time to prepare, arrange travel if needed, and confirm availability.
Should I tell candidates who will be interviewing them?
Yes. Sharing interviewer names and titles helps candidates prepare and shows respect for their time. It also reduces anxiety and leads to more productive conversations.
How many time slots should I offer in an interview invitation?
Offer two or three options across different days and times. This gives the candidate flexibility while keeping the scheduling process efficient and preventing endless back-and-forth.
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